Who likes maintaining email distribution lists?

So I had a Eureka moment last Friday.

I had been (back burner) crunching on how to avoid maintaining a distribution list for a publication that I am involved with (Innovation Office “Threads”).

I simply did not want to be the guy getting all those emails and maintaining the distribution list (call me lazy – fine). Also of importance here is that I still get emails from DL’s that I no longer want too, but getting my name off of them is not always straight forward since people come and go and you can loose track of who is maintaining a given DL. I simply wanted a way to allow people to get the “signal” that there is a new article, and stop it if they decided they did not want it anymore.

I also wanted to socialize the existence of the publication since it really just takes a topic (typically software) of interest to analysts and tries to boil it down to a fairly understandable description of what it is and how it can be used.

I wanted to embed a link in the articles, (typically .pdf files), that are created to take readers to this page where they could control the signal, (be it email or RSS), they are getting.

So I created a page in our Enterprise wiki that is about “Threads”, and on it, there are several sections;

– Purpose of the publication (described earlier)

– A link to the folder in Inteldocs so that users can subscribe to the folder in which I put the articles (subscriptions generate an email to the user each time there is a new article placed in the folder)

– A section for adding or removing your email address from a distribution list that I will use each time I send out an email of the article (for those without access to Inteldocs)

– A section for requesting future articles (always want to know what people want to learn about)

– A section for others to put links to similar articles or publications

I embed the link and a word “subscribe” in the articles to link to this page where people can control what signals they get and can also send to other people.

The fact that it is an Enterprise wiki matters because I want the “username” of people that make changes to it to be transparent to those using the wiki. That way people can be held accountable for making changes to the list.

My question to you – What do you think of this as a best practice with regard to DL’s and publications? What would you do to make it better?

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One Response to “Who likes maintaining email distribution lists?”

  1. […] Lance's GPB Do you want it finished -or fresh? « Who likes maintaining email distribution lists? […]

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