Archive for web 2.0

A plan to motivate – Directing components within an enterprise.

Posted in Web2.0 Productivity with tags , , , , , , , , on May 17, 2010 by Lance Strzok

Some perceived problems up front.

One leading agency wants to lead or direct changes across the other agencies, but has limited number of ways to motivate those agencies to change. The largest motivator may be financial incentives / or withholding, that can be offered to those commands that can prove alignment and conformance.

Most agencies are motivated by internal problems and solutions, and don’t understand the need for the certain changes that will align the entire enterprise for success. Lack of understanding and financial constraints drive decisions to local needs. There is no education or representation of the greater enterprise needs at the local command level.

Individuals within a command that have ideas that are not conformal with the commands point of view may be reluctant to press to hard for these enterprise level alignment changes for fear of reprisal in any form.

Idea on what to do.

Have at least one individual at each agency that is an embedded member from the directing agency. These members belong to the directing agency, but sit in a local command or agency.
Since they don’t belong to the local command, they can deliver the news from the directing agency without fear of retribution or getting fired.
Their performance appraisals are based on achieved changes that are documented and returned to the directing command each month.
This person is motivated to engage the local command to make the changes and advise the local command of efforts they can make in order to receive funds.
The local command is motivated to listen to the directing agencies representative because that representative recommends the funds to be sent to the agency based on the local commands efforts to align and with the directing agency.

I see this as win, win, win – because the directing agency gets influence at local commands, the local commands have someone to listen to and get direction from, while the local command representation has top cover and can deliver the news without fear of retribution.

The local reps need to be fairly senior and have personable and good communication skills.

Have any comments or thoughts on how this could be better? Do you think it could work?

As always, thanks for reading.
Your comments and constructive criticism are welcome.

What am I going to tell my boss (Draft – still want comments)

Posted in Web2.0 Productivity with tags , , , , , , , , , , , on November 9, 2009 by Lance Strzok

The internet just turned 40 last month, and no one would argue that the result of enabling 1/6th of the people on the planet to communicate and share information using this network has lead to enumerable unforeseen and unplanned benefits.

Web2.0, and its derivatives- Enterprise 2.0, Social media, Government 2.0, are now collectively a combination of ideology, and technologies that together are a disruptive technology with the potential to bring great power to those that leverage it.

We are not fostering the ideology or leveraging the technologies to an appreciable extent, and risk loosing much in the way of power and influence.

The problem is that we have had access to these Web2.0 tools for over 5 years now, with little progress in the way of integrating these tools into our business practices or replacing older tools and technologies. Leadership puts these concepts into vision statements, but does little in the way of delivering actionable plans and integration strategies. Meanwhile the grassroots efforts of many line employees that leverage the technologies have marginalized success, and meet with resistance from supervisors and middle management that have no direction from above on how and what to implement or allow.

This is further muddied with the heavily publicized failings and issues of the use of these technologies on the world wide web (www). You hear about negative issues spanning opsec of personal information and computer cyber security issues and concerns that do in fact exist- on that network. What they don’t talk about, and how the issues you hear about with these tools on TV and in various other media is the difference in attribution. Simply put, on the web, you can be anyone, and say just about anything. Whereas within enterprise
environments, many of these concerns don’t exist because your actions are attributable to you, and your cyber issues are largely behind the firewall. So it is clearly an unfair comparison, and damaging to adoption.

Discussion-
1. Ideology, values, and culture of the “adopters” -It’s about attitude, not Gen-X, Gen-Y etc…
2. Tools and Technologies that facilitate integration of the ideology in business and personal performance
3. Benefits of Integrated Social Media Strategy
4. Not a Utopian solution
5. Current and future tools and technologies
6. What is needed from leadership

The Ideology – (Heavy influence by Gary Hamel)

– Contributing and Sharing – The speed, agility, access to information and communication of the network surpasses individual performance
– Transparency – We each can see what and when others contribute
– Trust – Through transparency we can develop trust and meaningful relationships
– Impact – Desire ability to impact my organization
– Agility – Facilitate a fast pace, minimize bureaucracy
– Easy – Low barriers to contribution
– Egalitarian – Your ideas sink or swim on their own merit and are not based on personal credentials
– Networks are self organized and defined – not prescribed
– Leaders serve rather then preside
– Resources get attracted not allocated
– Power comes from sharing accurate information not hoarding it
– Opinions compound and decisions are peer reviewed

The tools and technology –

There was a time when the tools we had at work were far superior to what we had access to at home, and in some areas, that pendulum has come 180. These tools are readily available at home, and are a large part of many people’s personal productivity. These tools enable and enhance the activities that are valued in Social Media ideology.

Tools and Technology
– Blog (WordPress)
– Wiki (Wikipedia)
– Instant Messaging (Chat)
– Web based file servers for various media (Flickr, Picasa, Google Docs)
– Social Bookmarking
– Keywords and Tags
– RSS
– Social Media platforms (Facebook, MySpace)
– Emergent Social Software Platforms (ESSPs)
– Podcasts
– … Many more

Not really going to talk tools, there are too many, and I am grateful to have access to so many for my work. There are classes you can take to learn about the tools and how to use them to achieve results. What is important to mention is that I have a choice, not one solution that was handed down from corporate IT with a mandate to use it.

These tools have some characteristics in common. I like the mnemonic SLATES coined by Andrew McAfee to discuss those similarities.

– Search – Ability to search within the tool
– Links – Ability to link to other information
– Authoring – Give people the ability to interact with or author
– Tags – Keywords associated with an item
– Extensible – Can be improved and made to work with other tools
– Signals – Can send you an option in notification (email, or RSS)

Benefits of Integrated Social Media Strategy –

Not a Utopian solution –

Current and future tools and technologies –

What is needed from leadership? –

Stated social media goals and guide rails that provide and encourage adoption within the firewall while considering security and expectations when using tools that interact with the world wide web.

Verbalized recognition and encouragement of the use of these tools by managers and employees whenever possible within the firewall for enterprise related work.

Encourage leadership to create a culture in which calculated risks can be taken without fear of loosing job, innovation can take place at the lowest levels of the organization, employees can and do impact how things are done. Understand that flaws will come to the surface, and be ready to engage the workforce on how to fix them in an open and transparent way. I am reminded of forums, and the solution cannot be to simply turn them off. They may have shed light on some of the shortcomings, but ultimately, they represented the silent voice at the table.

Recognize the values of the coming workforce. Understand the tension that may exist with current leadership that came into power under a somewhat different set of values and a different culture to form the existing business model. State a desired direction to evolve from that model toward a new model in which risk, trust, sharing, and collaboration resulting in products with great depth of knowledge and transparency of contributions are to be rewarded.

Empower and encourage network and team building across the entire enterprise utilizing these tools and leveraging those networks and teams against mission areas. Actionable plans put into place and motivated engagement.

Search out and hire people that demonstrate high performance and the skills to integrate their talent with a network of similarly interested and talented people.

Recognize and reward adoption and evolution toward the new model.

Ensure that middle management and immediate supervisors encourage the use of and adoption of these tools by the workforce.

I believe that general
managers are the single most important constituency for tech-
nology success or failure within an organization; yet very few
books or other materials are written especially for them.

[Andrew McAfee]

—-
Thanks to Contributors:
-Dave McDonald
-Joseph Boutte
-Justin Franks
-Andrew McAfee
-Nick Charney
-Brock Webb
-Chris Rasmussen

—-
Resources and links
http://andrewmcafee.org/enterprise-20-book-and-blurbs/
http://oreilly.com/web2/archive/what-is-web-20.html
http://en.wikipedia.org/wiki/WEB2.0
http://blogs.wsj.com/management/2009/03/24/the-facebook-generation-vs-the-fortune-500/

What am I going to tell my boss?

Posted in Web2.0 Productivity with tags , , , , , , , , , , , , , , on November 9, 2009 by Lance Strzok

I am drafting an argument that I am presenting to leadership tomorrow. I have 15 minutes to describe, educate, and influence our organizations burgeoning Social Media strategy.

For those of you that both actively and passively interact with this blog, please consider taking a moment to comment below with what you think the most important points of that discussion should be.

My outline thus far has (in no particular order):

Quick intro to E2.0, Web2.0, Social Media, Gov2.0 terms.

The social media tools and the properties of what makes those tools successful, (SLATES).

The values and culture of the coming workforce that want access to these tools and are used to working as networks toward a common goal.

How to create an environment that allows these new workers (and their networks) to succeed or exceed current efforts against stated goals.

This culture is not about superstars, but large numbers of high performing individuals working as a network, enabled by these technologies, and motivated by common values.

Again, if you see anything glaringly absent, or you think it more important, please let me know.

I am going to post this work this evening when I am done writing, and your thoughts and comments will have been considered.

(Have a terrific week).

– GLS.

Chirp – What am I going to do with that?

Posted in Web2.0 Productivity with tags , , , , , , , , , , , , , , , on October 21, 2009 by Lance Strzok

This week Chirp was added as a service to our enterprise. Chirp is much like Twitter, a micro-blogging service.

At its core is the ability to write 140 characters of text in a message box, and broadcast it too everyone in the enterprise. Each Chirp has a time stamp and who sent it attached to it and are chronologically ordered.

Sounds like something you may not want to do – or is it?

Well, what if I said that the only people that would really care would be the people that choose to listen to you. They choose to follow you because they want to hear what you have to say, and if that changed, they could simply choose not to listen anymore. You can likewise choose to follow those people that you want to listen too, and if that changed, you could self select not follow them anymore as well.

Like many very flexible tools, there are a lot of things you may be able to do with this tool.

I would like to share some ideas that I am going to use this tool for since I have been looking forward to something like this for quite some time.

I have been waiting for a tool like this primarily for its logging features. One of those features was the ability to easily put down what I do during the day, that I can recall later. I wanted to use this to help me when I am asked to provide input for end of year performance assessments. Long ago, I made recommendations on several ways people could keep track of what they do, but I wanted to make it easy, and this service gets us pretty close.

The service is primarily a text box that you can put up too 140 characters of information into. You can enter links into the text area, so if you choose to inform your network of followers (friends), then you can post that you are starting work on something and send them a link to that file. You can also simply make them aware of what you are working on that day. Or you can include a link to your finished work so that they can read it. There is a URL shortener that you can use to shorten long URLs if you need too. It can be found in the Tag|Connect (social bookmarking) service if you need it.

You can use it to create groups. After there is a group, and if you are a member of a group, you can track all group member “Chirps” and know what people in the group are saying about that topic. Groups are usually topic centric (like what forums used to be). When you click on the group, you can see all the posts (chirps) made to the group by group members.

In addition to groups, there is the ability to create your own topical “tags”. Those tags are prepended with a “#” symbol and look something like this: #collaboration for example. This means that anyone that adds #collaboration to one of their chirps, will automatically become a member of that “hash tag”. That post will show up if you click on that hash tag along with any others that are in that group.

So how am I using it in the enterprise? Well, for DCIPS, I am using a hashtag for each of the Individual Performance Objectives that I have this year. #GLS123IPO1 for example is a hashtag that will be where I collect all the chirps that are related to my 1st performance objective. That way at the end of the year, if I have used this tool to track the things I work on during the day, I can click on that hashtag, and it will chronologically list all the work I did on that objective this year. This should make creating my input for end of year evaluation easier. Also, since I can include links, I may make a unique hashtag for my products, and one for time keeping like #GLS123P and #GLS123T where the first would be products and the second time entries for recalling posts that describe when I arrived and left on any given day. I can use them where needed.

The tool also has a built in RSS feed, so that I can share with my manager what I am working on, where I am going too (meetings) and anything else I choose to share about what I am doing, and where I am at any given time. If my manager subscribes to my feed on that, and wants to know where I am, when I chirp that I am giving training in a specif place for a specific time period, then he and others can know where that is. Again, but only if I willingly and purposefully post those kind of entries. He may ask others to do it as well, and that is one way to keep track of what people are working on.

Alternatively, if our office had a group name, and we all included a !groupname in our chirps, then all the chirps with that groupname would appear in that space, and an RSS feed of that would be available for the manager in charge as well.

I have listed some things I am going to use this for, and in time people will use it for things I can not even imagine yet. But this tool allows for RSS, groups, tags, and chronologically lists the returns of those results. My peers and friends will likely “follow” my chirps, and maintain situational awareness of what I am working on and where I am as well as what I am producing and for which IPOs I am doing the work. They can see and join the groups I am in, or get feeds of what I am chirping about, what groups are posting about etc… My manager may choose to follow what I am doing, and I of course have a responsibility to chirp about meaningful things that are work related. We have all heard of the person “Tweeting out about going to get a drink of water” which has no real impact or significance and ultimately adds only to the noise around us. I should only hope that we use this tool to share things of value, what we are working on, who we are working with and what we are trying to accomplish. That would be the primary difference between what I Twitter about outside work, and what I Chirp about inside work.

If you like what you have read and found it useful, feel free to check it out, (it uses your intelink passport username and password. Once in, feel free to follow my chirps, ask questions, or post some of your own. I look forward to seeing you in there.

—-
In addition to asking for constructive criticism on this blog post, I will part with these questions-
What are you using Chirp for? What may you use it for in the future? What did this tool make easier for you?

Individual Performance Objectives FY 2010

Posted in Web2.0 Productivity with tags , , , , , , , , , , , , on October 17, 2009 by Lance Strzok

1. Publish on Social Media and Collaboration.

-Compose, review and publish to the workforce, a quarterly newsletter “The feed”.
-Coordinate with the CIO, KM, Hopper, Innovation Office, KTP, Social Media, and Training departments to maintain status on programs, dates, and articles on related content of interest.
* Ensure that at least one article on relevant material is reviewed and included in the quarterly newsletter.
* Ensure that the status report items in the newsletter reflect current information on existing programs, and include new or dropped programs as well.
* Include one personal freeform exposition per subject area with an “outlook” and or “something to ponder” subject.
-Write on collaborative culture.
* How is collaboration different then coordination?
* What are some of the challenges to collaborating in our work environment?
* What are some of the fears of collaborating?
* What are some of the values, ethics, and motives in a collaborative culture?
* A definition of collaborative culture within our community.

* Supports CIO FY10 requirements for information sharing, knowledgement IAW http://www.doncio.navy.mil/uploads/DONCIO_Campaign_Plan_FY2010_v2_508.pdf

2. Social Media, Collaboration and Web Security Training

– Provide a minimum of 4 courses on Social Media and Collaboration to the workforce before September 30 2010. This course shall cover at a minimum A-space, Intellipedia, Inteldocs, Blogs, Intelink, Gallery, iVideo, Microblogging, IC-Connect, Sharepoint, Tag|Connect, and Instant Messaging.
– Provide social media and anonymous browsing training for a minimum of 3 opensource classes.
– Provide Social Media training to a minimum of 3 Tools 101 classes.

3. Provide consulting on Social Media tools to the IC, departments, divisions, fleet assest and individuals on an as requested basis. Provide chat room support to A-space, Collaboration Help, Intellipublia, Compass, and Evolution IC.

– Actively seek, identify, and make recommendations for business practices that may be enhanced with the use of social media tools.
– Document these activities with specific customers, providing clear problems and potential solutions for lessons learned and best practices usage.

4. Identify, test, and evaluate emerging technologies and best practices for incorporation into our IT enterprise.

– Implement 3 new technologies by end of FY10.

Blog vs email – Which one is work?

Posted in Web2.0 Productivity with tags , , , , , , , , , , , , , on October 17, 2009 by Lance Strzok

So the other day I realized that I need to keep track of the blogs that I respond to.

I realized that my responses to many blogs are very thoughtful and include quite a bit of cognitive effort to respond to in a meaningful way. This time, and effort, is not being captured and considered a part of my “work”.

How then are blogs and blog responses any different than emails and email responses? And why is one clearly considered work and the other considered a toy? Are my blog entries and blog responses any less valuable than an email? In fact how is it that my blog entries are not more valuable and more authoritative than an email since they are drafted to a greater audience and require more thought than a simple response to an email from a single person? I would argue that the transparency that my blog responses embody have just as much if not more value than something in an email. In addition to that, I contend that my blog entries are persistent, discoverable, and can be referenced by others (ping backs) when and where appropriate.

When I draft a response to a work-related issue in a blog, it is potentially being viewed by many and will persist. I am compelled to ensure that my reply is meaningful and accurately represents what I think about a given topic. That it is written with the intent of sharing or collaborating on the subject at hand.

When I draft an email response to a colleague, I do the same thing, but to a lesser extent because I know it is to a smaller audience.

So who really benefits from my insight and cognitive effort between the two mediums?

The greater good comes from my sharing my thoughts on a subject via a blog, where many can discover the conversation, and use my cognitive work. This is far more useful than an email that is sent and sits in a single individual’s saved email for future use by only that person.

Now to consider how to move ahead.

If I receive a work-related email involving an issue that is potentially pertinent to multiple people and will require considerable effort and thought when drafting a response, why wouldn’t I consider posting the question and response in a blog? This invites my network of peers and colleagues to enhance the response and send a link back to the originator. Who really benefits here? Everyone.

This is not to say that email should never be used. But, perhaps, its clear-cut use has and should be primarily the realm of personal and private conversations. If it is work, why would you share it with so few when so many could benefit from your cognitive effort? Not only could they and learn from you, but they could also help you learn if they feel compelled to add to the response as well.

So, tell me what you think? Are my blog responses work – or not? Are yours? Why are email messages considered work and blogs not?

Forming Personal Networks or Communities Of Interest (COI)

Posted in Web2.0 Productivity with tags , , , , , , , , , on September 29, 2009 by Lance Strzok

Readership feedback has lead to me breaking these posts into smaller chunks.

One of the topics I discuss in Individual productivity, Team productivity, and Community of interest (COI) productivity is the topic of forming networks and communities of interest.

I have previously discussed the idea of your known network, and your unknown network. This is to say that there is the network of people that you know and communicate with regularly, then there is the unknown network of people that work on the same subject that you don’t know, and don’t communicate with.

So how do we find those potential network partners for collaboration?

I would suggest that you could start to identify those people with the following methods.

Check out your current network –

Take a look at your network of peers. Each of them likely knows a fair number of people that are working on the same subject.

Search distribution lists that you are on with regard to your subject, when your peers send you stuff, who else are they sending it too and why?

Ask your peers to send you their top 5 “go to” people in your subject area.

Ask your customers where they go when you can not help them.

Search your electronic White / Yellow pages.

Do your peers have blogs, journals, magazines, or other input that they can share with you? OPML files for RSS aggregators, contacts, expert lists, conference attendance lists.

Authorship –

Blogs – People writing on the subject you are involved with. You can find blogs and bloggers by searching in these locations.
Blog Search dot com
Google Advanced Blog Search
Blog Search Engine

Books – People publishing on the subject. You can check these sites.
Amazon advanced search
Barnes and Noble
Google Advanced Book Search

Journals, magazines, ezines, newspapers, podcasts, image and video services on the subject.

You can find other potential collaborators by using social bookmarking sites for people tagging things with the same subject as you.

Try searching Facebook or Myspace for the subject, I was surprised to find a lot of groups on a subject of keen interest to me.

Search forums for people discussing the subject.

Search Expert finder services. (Linkedin etc…)

On wikis that you work on, look for subjects that you work on, and then scope out the history pages for significant contributors. Also see if you can determine who is “watching” the subject pages that you are interested in. Who has made significant updates to the page? Who originally authored it? Odds are that they would make good collaborators since they are already doing so in those tools.
Try Wikipedia on the same subject, see if you can find some names there, and maybe they blog as well.

While you build this network, you need to keep track of it.

If you have a wiki that you have access too, you can create a list of those people and their email addresses and use it as a distribution list. You can use the same page to allow people to self identify as a member of a Community Of Interest, or customer of those kinds of products and add links to their biographies. Additionally, if you use a wiki you can invite others to help manage that list of members and their email addresses. Why would you want to do that yourself? I have made a wiki page that has the email addresses of those people that want to be on the distribution list for notification of a subject. They know they can add or remove other users from that list if they ever don’t want to be included anymore. Suggest you get others to share that same list and location as well. From your posts, you can allow others that may not be as high speed on the RSS to stay aware in the ways that they prefer. For some, email may be the only way you can communicate on your subject. For more on this in a related post click here.

Now that you have found new people to approach for future collaboration, invite them with a personal email. Then include a link that invites them to add their name and email to the page you have made. Link that page with the subject pages in the wiki as a reference of experts that work that topic. You are well on your way to defining a community of interest and experts on that subject, so share it and link it up.

What else do you suggest for finding, growing, documenting and leveraging your network? I would like to add your comments to my future work on this subject.

Want to declare yourself a Social Media and Collaboration COI member please do so here and I will include you in future posts via email or you can RSS this blog.